Executive Assistant

Position Summary

Reporting to the Associate Director of Internal Operations, the Executive Assistant will be responsible for providing administrative support to the CMO, CFO and other management staff. Duties will include, but limited to, calendaring, travel arrangements and expense report submission. Candidate must project a professional company image through in-person and phone interactions.

Specific Responsibilities

  • Provide administrative support to the CMO, CFO and management team; e.g. travel (domestic and international), expense reporting, calendaring, meeting arrangements (internal and external)
  • Use tact, discretion, and good judgment in handling sensitive and confidential information
  • Sort and distribute incoming and outgoing mail G
  • Greet visitors, ascertain nature of business, and direct visitors to appropriate person
  • Office supply management
  • Document creation and formatting (Word, Excel, PowerPoint)
  • Coordinate company-wide activities with Cambridge office
  • Assist in office-wide recruiting activities; manage resumes, schedule interviews, solicit feedback
  • Manage contract requests; work with legal group; Consulting Agreements, CDAs, MSAs, etc.
  • Assist with purchasing – vendor set-up and purchase order processing
  • Provide additional support as needed

Minimum Education/Experience

  • High school diploma with 5+ years of administrative experience required; Associates Degree preferred
  • Experience working with C-level executives required

Other Qualifications

  • 5+ years of administrative experience with proven track record of increasing responsibility and skill development
  • Demonstrated experience in supporting C-level executives in a fast-paced environment
  • Highly flexible team player with the ability to prioritize and work independently with limited supervision
  • Solid skills in managing office technology and confidential record keeping
  • Excellent communication and problem-solving skills, ability to work internationally
  • Desire to learn new skills and look for additional opportunities to contribute
  • Proactive approach to improving system efficiencies
  • Strong organizational skills and attention to detail
  • Strong ability to prioritize, multi-task, and work in an evolving environment
  • Excellent computer proficiency (MS Word, Excel, PowerPoint)